Office Assistant (Portuguese & English Speaking) (M/F/D)

Permanent employee, Full-time · Portugal

First insights

Are you an organized, proactive, and detail-oriented individual who thrives in a dynamic and international work environment? Do you enjoy supporting teams, handling administrative processes, and ensuring that everything runs smoothly behind the scenes? Are you fluent in both Portuguese and English?

Then it is YOU whom we are looking for.

Location: Aveiro, Portugal

That’s what it’s about

Supporting our Operations and People teams by:

Handling general office administrative and secretarial tasks to support daily operations
You will keep track of office supplies, inventory, and place orders or make purchases
Managing communication and documentation in both Portuguese and English
Taking care of bureaucratic procedures, from contracts to government-related paperwork
Assisting in basic accounting paperwork and preparing documentation for the finance team and external accounting partners
Supporting the well-being and functionality of our office space, ensuring a pleasant and productive environment for everyone
Assisting in the organisation of internal events, such as team-building activities and company gatherings
Supporting recruitment procedures, including scheduling interviews and onboarding logistics
Providing logistical and organisational support for events where MobiLab is represented externally (e.g., job fairs, tech meetups, community initiatives)

This is you

You are fluent in Portuguese and English, both spoken and written
You have previous experience (or strong motivation to learn) in an administrative, office management, or secretarial role
You are structured, proactive, and love getting things done efficiently
You feel confident managing bureaucracy and know how to navigate local administrative processes
You have a basic understanding of accounting or are eager to learn how to handle invoices and financial documentation
You take pride in creating a welcoming, organized, and well-maintained office space
You are reliable, approachable, and a strong communicator
You enjoy being the go-to person for anything and everything that keeps the office running smoothly
Experience in using office tools such as Google Workspace (Docs, Sheets, Gmail) is a plus

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About us

At MobiLab, we are committed to empowering our employees to bring their creative mindset into action, guiding our customers toward reaching their full data potential, and becoming Cloud-native organizations.

We are a diverse and dynamic team united by delivering engineering excellence. We are committed to inclusivity, where individuals of all backgrounds, including those with disabilities, feel welcomed and valued. You will directly impact how future business works and contribute to industry-leading companies.

We are dedicated to growing our employees. Our company culture encourages knowledge sharing and learning with a dedicated MobiLab Career Development. Our headquarters, located in the heart of Cologne, offers a creative work environment. We provide a range of benefits, including a public transport ticket, access to industry conferences, a company pension scheme, and more.

If you’re passionate about Cloud Integration and striving for engineering perfection, we invite you to join our MobiLab Team. Let’s grow together!

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Join a Rocket Ship!

We are excited to get to know you. Please fill out the following form. Should you have any difficulties in uploading your files, please contact us at jobs@mobilabsolutions.com.